Book Formatting Tools play a vital role in the self-publishing process, ensuring that your manuscript is properly structured for both print and digital platforms. A well-formatted book not only enhances its readability but also adds a professional touch that attracts readers. Whether you’re publishing an ebook, paperback, or both, there are numerous tools designed to simplify the formatting process. In this article, we highlight the top options available to self-published authors, making it easier to choose the best tool for your specific needs.

Self-publishing has changed the way authors bring their books to readers. One critical step in this journey is book formatting—a detailed process of preparing your manuscript for print or digital platforms. As defined by our sister website, https://basicscomp.com/document-formatting, formatting involves factors such as page order and shading, which are crucial for creating a structured and visually appealing document. Returning to book formatting tools, there are fortunately numerous tools available to simplify this task, making it more efficient and even enjoyable. Here, we delve into the top book formatting tools every self-published author should explore.

Top Book Formatting Tools

The Top Book Formatting Tools​

Vellum is often hailed as the gold standard for self-publishing authors, particularly those focusing on ebooks. Its intuitive drag-and-drop interface and pre-designed templates make it easy to create professional-looking books without extensive design knowledge. While it is a paid tool and only available for Mac, the investment is worthwhile for authors planning to publish multiple ebooks. Vellum

Key Features:

  • Pre-designed templates for consistent, professional layouts.
  • Real-time preview for Kindle, EPUB, and print formats.
  • Customization options for chapter headings, font styles, and more.

Best For: Authors publishing both ebooks and print books who value simplicity and elegance.

Known primarily as a writing tool, Scrivener also offers robust formatting capabilities. It’s perfect for authors who want to write, organize, and format their manuscripts in one place. While its learning curve is steeper than Vellum’s, Scrivener’s flexibility makes it a powerful tool for writers. 

Book Formatting Tools - Scrivener

Key Features:

  • Tools to organize large manuscripts by chapters or sections.
  • Export options for various formats, including PDF, Word, and EPUB.
  • Customizable layout and style settings.

Best For: Writers who want an all-in-one tool for writing and formatting.

For authors with a background in graphic design or those aiming for highly customized layouts, Adobe InDesign is the tool of choice. While it requires more expertise than other tools on this list, it offers unmatched precision and control over the design process. 

The Top Book Formatting Tools​ - Adobe InDesign

Key Features:

  • Advanced typography and layout customization.
  • Support for complex book designs, including images, charts, and multi-column text.
  • Integration with Adobe Creative Cloud for seamless collaboration.

Best For: Authors creating visually complex books, such as cookbooks, children’s books, or textbooks.

Reedsy’s free online tool is a fantastic option for authors seeking simplicity and affordability. Its minimalist interface allows authors to format their books directly in the browser, with features tailored for both print and ebook formats.

Reedsy Book Editor

Key Features:

  • Clean, distraction-free interface for writing and formatting.
  • Automatic generation of table of contents and front/back matter.
  • Export to EPUB or print-ready PDF.

Best For: Budget-conscious authors or those new to self-publishing.

Atticus is a newer tool that aims to combine the best features of Vellum, Scrivener, and Google Docs. It’s compatible with both Mac and Windows and offers an intuitive interface for writing and formatting. 

Key Features:

  • Cross-platform compatibility (works on Mac, Windows, and even Chromebooks).
  • Integrated writing and formatting tools.
  • Regular updates based on user feedback.

Best For: Authors looking for a versatile, all-in-one tool for writing and formatting.

Kindle Create is Amazon’s free tool for formatting ebooks specifically for the Kindle platform. It’s user-friendly and offers templates designed to meet Kindle publishing standards.

Key Features:

  • Automatic text styling based on book type (fiction, non-fiction, etc.).
  • Support for interactive elements like clickable table of contents.
  • Export files directly compatible with Kindle Direct Publishing (KDP).

Best For: Authors publishing exclusively on Kindle and seeking a free, easy-to-use tool.

Blurb BookWright is a free tool designed for creating high-quality print books and ebooks. It’s ideal for authors focusing on photo-heavy or design-intensive projects. 

Blurb BookWright

Key Features:

  • Pre-designed layouts for photo books, trade books, and magazines.
  • Customizable page templates.
  • Integration with Blurb’s printing services.

Best For: Authors creating visually rich books, such as photography collections or art portfolios.

Apache OpenOffice is a free, open-source alternative to Microsoft Word. It includes features for basic book formatting and supports various file formats.

Apache OpenOffice

Key Features:

  • Templates for formatting books and other documents.
  • Support for exporting to PDF and other formats.
  • Free and lightweight.

Best For: Authors seeking a cost-free alternative to Microsoft Word for basic formatting tasks.

Google Docs is a versatile, cloud-based tool for writing and basic formatting. While not as feature-rich as specialized book formatting software, its collaboration features make it ideal for co-authors or editors.

Google Docs

Key Features:

  • Real-time collaboration and commenting.
  • Easy export to various file formats, including PDF and Word.
  • Accessibility from any device with internet access.

Best For: Authors collaborating with others or seeking a simple, free tool for writing and light formatting.

While not a specialized book formatting tool, Microsoft Word remains a reliable option for basic formatting needs. Many authors start with Word to prepare their manuscript before exporting it to other tools for final touches.

Microsoft Word - Top Book Formatting Tools​

 

Key Features:

  • Customizable styles for headings, paragraphs, and spacing.
  • Built-in templates for manuscripts.
  • Compatibility with various file formats, including PDF and EPUB (with plugins).

Best For: Authors on a tight budget or those who prefer a familiar tool.

Scribus is a free, open-source desktop publishing software ideal for authors who want complete control over their book’s layout. It’s especially useful for designing complex books with images and advanced formatting requirements.

Scribus - Top Book Formatting Tools​

Key Features:

  • Professional-grade layout tools.
  • Support for PDF/X and other publishing standards.
  • Open-source and constantly updated by a dedicated community.

Best For: Authors creating books with intricate layouts or working on a tight budget.

Choosing the Right Book Formatting Tools

Selecting the right formatting tool depends on your specific needs, budget, and technical expertise. Here are a few questions to guide your decision:

  • Are you publishing primarily ebooks, print books, or both?
  • Do you need advanced design features, or will a simple template suffice?
  • What’s your budget for formatting tools?
  • How comfortable are you with learning new software?

Final Thoughts

Book formatting is a crucial step in the self-publishing process, and the right tool can make all the difference. Whether you prioritize ease of use, advanced customization, or affordability, there’s a tool on this list to meet your needs. Invest in the right software, and you’ll be one step closer to delivering a polished, professional book to your readers.

Summary Table: Book Formatting Tools Comparison

Tool Pros Cons Paid/Free Platforms
Intuitive interface, professional output
Mac-only, paid
Paid
Mac
Versatile, all-in-one solution
Steep learning curve
Paid
Mac, Windows
Advanced customization, precise design
Expensive, requires expertise
Paid
Mac, Windows
Free, easy to use
Limited design customization
Free
Web-based
Cross-platform, versatile
Relatively new, fewer advanced features
Paid
Mac, Windows
Free, Kindle-specific
Limited to Kindle format
Free
Mac, Windows
Great for photo-heavy projects
Tied to Blurb printing services
Free
Mac, Windows
Free, lightweight
Basic features only
Free
Mac, Windows, Linux
Collaborative, cloud-based
Limited formatting capabilities
Free
Web-based
Familiar, customizable
Not specialized for book formatting
Paid
Mac, Windows
Free, open-source desktop publishing software
Steeper learning curve
Free
Windows, Mac, Linux

FAQ

Q.1 What is the best software for formatting a book?

The best software for formatting a book is Microsoft Word but it also depends on your specific needs. For a detailed breakdown, read our guide on The Top Book Formatting Tools Every Self-Published Author Needs. In addition to Microsoft Word, Vellum is the top choice for Mac users due to its ease of use, while Atticus is excellent for Windows users. Professional designers often rely on Adobe InDesign and CorelDraw. 

Q.2 How do you format your book for self-publishing?

To format a book, you must first edit your manuscript in a word processor like Microsoft Word. Then, add  headers / footer, page numbers, and margins. We have a dedicated article which covers How to Format a Paperback Manuscript for Amazon KDP. Before formatting, a critical step is selecting the right physical size. For help with this, check our Book Trim Size Guide for Self-Publishers

Q.3 Is there any book formatting software free of cost?

Yes, there are great options for book formatting software free of charge such as Reedsy Book Editor which allows you to create professional files in your browser. Kindle Create is perfect for Amazon publishing, and Scribus is a free open-source alternative to expensive design suites. Read more here – The Top Book Formatting Tools Every Self-Published Author Needs

Q.4 What are common self-publishing mistakes?

Major mistakes include skipping professional editing, using a homemade cover, and poor formatting. Another error is limiting your distribution. To maximize your reach, read our guide to Discover the Best Free Self-Publishing Platforms for Authors.

Q.5 Is it legal to use ChatGPT to write a book?

Yes, it is legal to use ChatGPT to write a book and sell it, but make sure to have your editing and give a human touch. Otherwise, no one will read your book because one can easily do what you can generate via ChatGPT. Don’t be in the illusion that your book will be sold overnight and make you rich overnight. This is not going to work without genuine effort.

Q.6 Can authors make 100k a year?

Yes, authors make 100k a year when their books are ranked as best-selling books in their categories and other categories. In addition to this, they usually have many books currently sold as top-rated books or a series that generates consistent read-through income. Kiersten Modglin, Cecilia Mecca, and Elana Johnson are few to name who earns more than 100k per year from their books. 

Q.7 What is the 5 finger rule for books?

The 5 finger rule for books is a quick test to help children choose a book at the right reading level.

    1. The child reads one page for every word they don’t know, they hold up a finger.
    2. If they hold up 0-1 fingers, it is too easy.
    3. If they hold up 5 fingers, it is likely too hard for them right now.

Q.8 What is the Page 69 rule?

The Page 69 rule is a method for checking if a book is worth reading. Instead of reading the first chapter, which is often overly polished, you turn to page 69. If you enjoy the writing and content on that random page, you will likely enjoy the rest of the book. Marshall McLuhan used and helped popularize this concept.

Q.9 What is the 50 page rule?

The 50 page rule is a reading rule for checking if a book is worth reading. It suggest that you should give a book 50 pages before deciding to quit. If you aren’t compelled to continue by page 50, you can stop reading without guilt.

Q.10 What is the Nancy Pearl’s law?

Nancy Pearl’s law is a variation of the 50 page rule for older readers. It states that if you are over 50 years old, you subtract your age from 100, and that is how many pages you should give a book. For example, if you are 60, you only need to read 40 pages before quitting.

Q.12 What is the most unreadable book of all time?

James Joyce’s Finnegans Wake is the most unreadable book of all time due to its complex, experimental language and lack of conventional plot. It is considered a masterpiece of modernism but is notoriously difficult to finish.

Q.13 How rich is the average author?

The average author is not particularly rich from book sales alone. Surveys often show median incomes for self-published authors are under $1,000 a year, while mid-list traditionally published authors might make $5,000 to $20,000 a year from writing. Most authors supplement this with other jobs.

Q.14 What does 394 mean in Harry Potter?

394 means “Turn to page 394” which is a famous line spoken by Professor Snape in the movie Harry Potter and the Prisoner of Azkaban. It has become a popular meme and shortened to 394 among book lovers and fans of the series. 

Q.15 How fast did JFK read?

John F. Kennedy (JFK) cloud read with speed of 1,200 words per minute (wpm), which is significantly faster than the average reader’s speed of 250 wpm. 

Q.16 What is the 3 book rule?

In self-publishing, the 3 book rule suggests that you shouldn’t spend too much money on advertising until you have published at least three books. The idea is that having a “backlist” allows you to profit more from a single customer who might buy all three books after discovering the first one.

Q.17 What is the 10 rule for KDP?

The “10% rule” often refers to the allowable preview limit. Amazon allows potential buyers to read the first 10% of your book for free via the “Look Inside” feature. It can also refer to Amazon’s content duplication policies, where significant overlap with other web content can get your book flagged.

Q.18 What does 001 mean in a book?

001 means “first copy of a limited edition print” . In library cataloging (Dewey Decimal System), the 000-099 class is for “Computer science, information & general works,” so 001 specifically covers “Knowledge.”

Q.19 What is Colleen Hoover’s darkest book?

Verity is considered as Colleen Hoover’s darkest book. Unlike her typical romance novels, Verity is a psychological thriller that deals with disturbing themes, manipulation, and trauma.

Q.20 Is selling 5000 copies of a book good?

Yes, selling 5,000 copies of a book is a success. Most books sell fewer than a few hundred copies. Hitting the 5,000 mark proves there is a genuine market for your work and often opens doors for future publishing deals and expanded distribution. 

Q.21 What is the famous unreadable book?

Aside from Finnegans Wake, the Codex Seraphinianus is a famous unreadable book because it is written in an imaginary language with surreal illustrations. It is meant to be admired as art rather than read in a traditional sense.

Q.22 What company pays $200 per book read?

To be crystal clear, there is no single major company that permanently employs people to read general books for $200 per book read while various companies run temporary contests (like “Get paid to read” promotions). However, professional book reviewers and editors charge fees for their services, which can exceed this amount.

Q.23 What are the 7 strategies of writing?

The 7 strategies of writing generally include:

1. Prewriting (Brainstorming),

2. Drafting,

3. Sharing/Feedback,

4. Revising,

5. Editing,

6. Formatting, and

7. Publishing.

Mastering each stage is key to producing a high-quality book.

Q.24 What is the Page 99 rule?

The Page 99 rule is reading rule  which says “Open the book to page ninety-nine and read, and the quality of the whole will be revealed to you.” It serves as a litmus test for the author’s writing style mid-story.

Q.25 What are the 5 C’s of writing?

The 5 C’s of writing are:

    • Clear,
    • Concise,
    • Compelling,
    • Correct, and
    • Complete.

Following these principles ensures your writing is easy to understand and engaging for the reader, which is essential whether you are writing a novel or a non-fiction guide.

Q.26 What software did JK Rowling use?

JK Rowling used a manual typewriter for her early drafts. Today, like most professional authors, she uses standard word processing software such as Microsoft Word to prepare manuscripts for her editors.

Q.27 Why do books have 10 9 8 7 6 5 4 3 2 1?

The sequence 10 9 8 7 6 5 4 3 2 1 found on the copyright page, is the printer’s key. It indicates the print run of the book. If the number 1 is present, it means the book is a first printing. If the lowest number is 3, it is the third printing.

Q.28 How to tell if a book is poorly written?

You can tell a book is poorly written if it suffers from excessive “telling” instead of “showing,” confusing dialogue tags, lack of character development, or frequent grammatical errors. If you find yourself constantly re-reading sentences to understand the meaning, it may be an issue with clarity. In addition to this, reading rule such as 69 rule and 90 rule can help to check the book for writing quality. 

Q.29 Is a $50,000 word book a novel?

Yes, a 50,000-word book is generally considered the minimum length for a novel. It is short, but it qualifies. This is the target word count for participants in National Novel Writing Month (NaNoWriMo).

Q.30 What are the biggest publishing mistakes?

The biggest publishing mistakes are failing to hire a professional editor, designing your own cover without design skills, and neglecting to build a marketing plan before launch. Using the right book formatting tools can solve the technical layout issues, but marketing requires a separate strategy.

Struggling with formatting? We specialize in book formatting, cover design, and crafting compelling descriptions tailored for each platform. Whether you’re publishing on KDP, Draft2Digital, IngramSpark,  Smashwords, or Lulu, we’ll ensure your book meets platform requirements and stands out in today’s competitive market. Let us handle the details, so you can focus on what you do best—writing

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